Other Important Information

Objectives

  • To procure modern era optimum quality Equipment at competitive rates and to follow transparent procedures.
  • To meet the Equipment Purchase needs of different Primary, Secondary and Tertiary Healthcare Institutions.
  • To follow quality parameters for diagnosis, technology and research to provide best healthcare services in Gujarat.

Brief overview of the Branch

The Equipment Procurement Branch is headed by a Manager who is a qualified biomedical engineer with MBA/ME degree and wide experience in the field. He is assisted by a number of officials who are trained and experienced biomedical engineers and ministerial staff.

The branch is in constant interaction with the Technical Expert Committees formed for various specialities by the Commissioner of Health who assist at various stages of procurement. Also the branch endeavours to interact on continuous basis with all its stakeholders including the indenting units, consignees and suppliers and tries to ensure that the best technology is procured at the best possible prices.

Functioning

  • Equipment Procurement Branch floats tenders through e- tendering process, upon receiving indent by the various departments through n-code online services.
  • In addition to e-tendering, Equipment Procurement Branch also does additional advertising of tenders to the market leaders across the country and All India Manufacturers Association.
  • The general specifications for all the Equipment are decided by various Medical experts so as to allow maximum vendor participation in the tendering process.
  • Pre-bid meeting is organized if Single Equipment costs Rs. 50 lacs (or more); or if the total tender value is Rs. 1 crore (or more).
  • Primary and Technical scrutiny is carried out, following the tender terms and conditions, finalized by GMSCL. A demonstration session is also conducted by GMSCL at the time of Technical Scrutiny to see the live specimen of the equipment & check its functioning.
  • After technical scrutiny, Commercial bid is opened by the competent authority, assessing the financial aspects of the quotations.
  • The Price comparative statement along with summary of the procurement process and market survey reports are placed for consideration of respective purchase committees which take final decision on the procurement.
  • Once the vendor is finalized, Acceptance Letter (AL) is issued and Acceptance of Tender (AT) / Rate Contract (RC) (purchase order) is placed to supply the indented equipment to the consignee.

Achievements

Sr. No. Year No of RC No of AT AT Amount Warehouse supply Direct supply
1 2012-13 13 120 Rs. 70.90 Crore Rs. 16.50 Crore -
2 2013-14 11 93 Rs. 26.03 Crore Rs. 16.93 Crore -
3 2014-15 30 100 Rs. 27.93 Crore Rs. 17.19 Crore -
4 2015-16 40 136 Rs. 63.81 Crore Rs. 18.90 Crore Rs. 30.17 Crore
5 2016-17
(up to 04/02/2017)
19 75 Rs. 37.59 Crore Rs. 18.29 Crore Rs. 25.80 Crore
5 2016-17
20 118 Rs. 67.04 Crore Rs. 23.04 Crore Rs. 27.18 Crore

New initiatives

  • A comprehensive Essential Equipment List (EQL) of all Departments has been prepared which will go a long way in simplifying procurement and satisfying the needs of healthcare units at all levels.
  • Recently, the branch has been entrusted with special responsibility of procuring items like
    • Hospital Linen Item Procurement
    • ASHA worker – SARI procurement
    • Liquid Soap
    • IEC material
    • Mamta Kit
    • Sanitary Napkins
  • From the current year, the procurement of all type of Hospital furniture has also been assigned to GMSCL, and the same is being handled by the Equipment Procurement Branch.

Way forward

  • Vendor Registration System: The Vendor Registration System, already approved for GMSCL, and due to start in short time, would reduce the hassles of document submission and scrutiny multiple times in an year and would improve compliance and lead to saving of time and energy.
  • Office Automation and file tracking systems: Once this comes into place, the bidders would be able to track the status of their files and undue delays in procurement would be averted.
  • Paperless Procurement Systems: GMSCL is in the process of proposing a Equipment Procurement Management System which, if approved, may lead to the entire procurement process including scruitiny getting paperless.
  • GIS Mapping of Equipment Inventory: There is a need to map the equipment inventory across the state health units and plot them on GIS map so that gaps may be assessed in better way and steps taken to ensure optimum utilization of resources.
  • Equipment Information Database: Currently various government procurement agencies across the country are procuring biomedical equipments for their respective healthcare units. However, there has not been any mechanism for sharing the information so that all can get benefitted through each other's experience. There is a need to bring all such agencies at one platform and GMSCL would certainly like to try for the same. If such a thing becomes reality, certainly all agencies will get to gain!
  • https://nrhm.gujarat.gov.in/, National Health Mission : External website that opens in a new window
  • http://www.gujaratindia.com, Government of Gujarat : External website that opens in a new window
  • http://www.gswan.gov.in, GSWAN : External website that opens in a new window
  • http://gujhealth.gov.in/, Health and Family Welfare Department : External website that opens in a new window
  • http://india.gov.in, The National Portal of India : External website that opens in a new window
  • http://vibrantgujarat.com/, Vibrant Gujarat 2017 - The Global Business Hub : External website that opens in a new window
  • DigiLocker
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