1. How to indent drugs from GMSCL?

For indenting drugs through GMSCL, the Direct Demanding Officers (DDOs) have tosend their indent online through e-aushadhi software to GMSCL. The indents are received online only during a particular period of year when the e-aushadhi indent receipt facility is opened for the DDOs.

2. Which items you can Indent online?

The Drug Procurement Branch deals with procurement of Drugs, Vaccines & sera,Reagents & Kits, Surgical consumables, implants and medical gases. Of these, online indent can be sent only for drugs, kits & reagents, surgical items, vaccines and sera.

3. How many times one can indent online in year?

Generally once in a year when the indents are opened on e-aushadhi software.

4. How GMSCL supplies drugs?

Drugs are supplied through GMSCL warehouses which receive the drugs throughvarious suppliers and supply them to the DDOs as per the received indent and supply schedule.

5. How to indent drugs from GMSCL?

Online in e – Aushadhi (and for supplementary indent arising out of excess demand, thesame should be sent during the year through the concerned HOD)

6. What if u required additional drugs rather than your original indent?

Yes. You can proceed further though supplementary indent, as stated in point no.5

7. What is the procedure involved in drug procurement?

Procurement of drugs is based on selected drugs and dosage forms and available financial resources. Procedures adopted in procuring drugs include:

  • a. Estimating quantity of each drug product required for a given period,
  • b. Finding out the prices of the different drug dosage forms required.
  • c. Allocating funds for each drug dosage form depending on: Priority & available finances.

8. What is the qualification of team members involved in procurement of medicines?

Experience has shown that an in-depth knowledge of medicinal products, suppliers,stakeholders and the clinical market is essential in order to take maximum commercial advantage of any potential medicines rate contract.
Therefore GMSCL employs specifically trained or experienced pharmacy procurement staff to ensure that this important pharmacy service is undertaken in a professional and competent manner and within trust.

9. What are the advantages of a tender process for procurement?

Tender process ensures:

  • a. Economical procurement at best prices
  • b. Quality assurance
  • c. Chance to all companies to participate
  • d. Transparent procurement

10. Where do we advertise our tender?

The GMSCL tenders are published through advertisement in leading newspaper and may be downloaded from:

The live tender notices are also placed on the notice board of GMSCL (G.M.S.C.L, Block No. 14/1, Old Sachivalya, sector 10, Gandhinagar.)

11. Under what conditions a tender may get rejected?

The tender is liable to get rejected if the terms and conditions as stated in tender document are not adhered to. So the bidders are requested to read the tender document carefully before submitting the bid.

12. What criteria are being used by GMSCL for the evaluation of a tender?

The criteria for evaluation are clearly stated in the tender documents. In general the bidder possessing the eligibility to participate and whose product is technically cleared would get the award if his product is L1 in the price evaluation (inclusive of taxes etc.)

13. If I am unsuccessful, will you explain to me why my bid failed and what can you tell me about the winning bid?

Yes, GMSCL adopts a complete transparent system for evaluation and if bid is rejected for various reasons at any stage in the tender process, the bidder is communicated through electronic and/or physical medium and given reasonable opportunity to represent.

14. My company is new and has few references; will I be allowed to compete forGMSCL business?

We are allowing manufactures with 3 years manufacturing and marketing only. The detailed eligibility conditions may be obtained from the tender document.

15. Can I submit a tender with my own alternative conditions attached?

Generally, no. A tender will only be accepted if it is submitted in accordance with the instructions to tender and in accordance with the terms and conditions of the contract as stated.

16. What is e-tendering?

E-tendering refers to the electronic advertising of requirements for good or services, registering suppliers, issuing and receiving tender documents and evaluating responses over the internet, using tools such as n-procure portal (as in G.M.S.C.L.)

17. What are the benefits of e-procurement to suppliers?

Participating suppliers can realize many benefits from online or e-procurement, including: increased visibility and access to markets without additional marketing efforts, faster and more efficient tendering, increased order accuracy through electronic ordering, a consistent purchase order format & minimizing errors. Overall, e- procurement can help suppliers reduce costs in process, marketing, and admin operations.

18. How can I improve my chances of winning a tender?

You need to clearly demonstrate that you can meet the required standards and service delivery requirements at the most economically lower cost.

19. Whom should I contact for any queries relating to tender?

You can contact to Smt. Jyoti Pandya (Deputy General Manager(Drug Procurement / Quality Control)

Shri P.J.Rabari - (I/C) Manager ( Drug Procurement )

20. What is the contact number and email address of drug procurement branch?

The drug Procurement branch’s email id is man-drug-gmscl@gujarat.gov.in and contact no Tel: 079-23257691

21. What should be done if I have submitted false indent by mistake?

You can inform us for the same through your concerned Additional Director andGMSCL IT Branch would make necessary changes if the reason seems justified.

22. What is WHOGMP? From when is GMSCL going to ask for compulsoryWHOGMP compliance?

WHO (World Health Organization) is a body under UN with HQ in Geneva. Good Manufacturing Practices (GMP) outlined by the same encompasses all the important concepts of GMP for that matter. The Indian pharma regulator has been issuing the Certificate of Pharmaceutical Products (COPP) which is at par with the WHO-GMP certificates. These certificates have a validity period of two years and there will be a joint inspection carried out by both Central Drugs Standard Control Organization (CDSCO) and the State drugs control departments.

WHO GMP COPP is important for producing pharmaceuticals according to quality standards. It is designed to minimize the risks involved in any pharmaceutical production that cannot be eliminated through testing the final product. For GMSCL procurement, it would be made compulsory from 01-04-2017.

23. Give me the checklist of documents to be submitted in a bid?

All documents from Master tender documents (Annexure X) and list of the same given below

Sr. No Particulars
1 Copy of valid Drug License &renewal of Drug License (Manufacturing)
2 Product permission
3 Import License (if applicable)
4 Affidavit of marketing Data (As per format Annexure-II)
5 C.A. Certificate for Annual turnover of firm
6 C.A. Certificate for quoted item showing year wise Turnover
7 WHOGMP Certificate
8 Higher-Lower price certificate (As per format Annexure-III)
9 PAN Card copy
10 Non-conviction certificate from F.D.C.A. (As per format Annexure-XII)
11 Performance certificate from F.D.C.A. (As per format Annexure-XI)
12 Commercial Tax Clearance Certificate (S.T.C.C.)
13 ISI Certificate (if applicable)
14 ISO Certificate
15 Micro/small enterprise Registration Certificate in new acknowledgement. (As per the Gazette of India Act-2006).
16 CSPO / NSIC / DGS& D/ KVIC registration certificate.
17 Affidavit of format of Certificates (As per format Annexure-IV)
18 Authorization letter to a Senior responsible Officer of the firm
19 Constitution of the firm (memorandum, articles of association, partnership deed etc.)
20 Authorization letter for authorized distributor. (In case of Imported Items) (As per format Annexure-VIII)
22 Statement of Capacity of Production (As per format Annexure VII)
23 Undertaking from where the supplies is made. (For Out state tenderer whose supplies made from Gujarat Depot.)
24 Valid wholesale Drug License. (For Out state tenderer whose supplies made from Gujarat Depot.)
25 Gujarat Sales Tax (VAT) registration certificate &clearance certificate. (For Out state tenderer whose supplies made from Gujarat depot.)
26 Affidavit of Declaration about debarment of manufacturer for the items quoted (As per format Annexure-IX)
27 (i) Certified / notarized copy of latest audited annual balance sheet and information providing their Investment in plant and machinery to prove their present status as an SSI Unit of Gujarat State.
28 FFS certificate from FDCA.

24. What are the eligibility criteria (technical and financial) for a bidder?

Technical criteria

  • 1. Bidder shall be manufacturer having valid manufacturing License or direct importer holding valid import license.
  • 2. Must have minimum three years of experience as a manufacturer and in marketing of the quoted on the date of technical bid opening. The bidder should also have manufactured at least three commercial batches of the quoted drug every year in the last three consecutive years (annexure II).
  • 3. In case of imported product, the product should have minimum three (3) years standing in the market.
  • 4. For tender floated on or after 01/04/2017 the manufacturer should have valid WHOGMP Certificate or Valid Certificate of Pharmaceutical Product (COPP) for individual product in the WHO format.
  • 5. WHOGMP Certificate must include either the name of drugs or the category of drugs for which it issued.
  • 6. In case, where the item is required with ISI Mark, manufacturing and selling experience of product having ISI Mark is mandatory for eligibility.
  • 7. Bid should not be submitted for the products for which the concern/company stands blacklisted/banned/debarred either by bid inviting authority or Government of Gujarat or its departments on any ground.
  • 8. The concern Company/Firm/Bidder who has been blacklisted/debarred by GMSCL or any other State/Central Government and its Drug Procurement agencies due to failure in supply of quality drugs.
  • 9. If a Company has two or more separate manufacturing units at different sites/states, the company will be allowed to submit only the bid for all units but necessary document regarding separate manufacturing units will be submitted as a separate set with the different bid.

Financial Criteria

  • 1. The average annual turnover of last three years should not be less than Rs. 2 crores.
  • 2. For SSI (Small scale industries) units of Gujarat the annual turnover should not be less than Rs. 75 lacs for list of items attached at Annexure-XIII.
  • 3.The SSI must have, a valid Micro/Small enterprise registration (as per Gazette of India Act-2006) issued by concerned authority of Gujarat state along with valid certificate of CSPO/NSIC/DGS & D/KVIC registration.

25. What is the preference given to SSI in GMSCL tenders?

Small scale industries given special benefits are as follows:

  • 1. Exemption for payment of document fees, EMD (Earnest Money Deposit) and SD (Security Deposit).
  • 2. Avail the benefit of Price Preference & Price matching.
  • 3. Main/Parallel/Substitute rate contract for procurement of stores will be fixed up as per G.R.No.MSP/102002/3342/JH,dated 06/11/2003& dated. 04/10/2006.

26. What do you mean by Main RC, Parallel RC and Substitute RC? What are the rules governing the same?

Main RC (Rate contract) is done with the L1 (Lowest bidder as per commercial bid)and given priority for purchase quantity as per Govt. norms.

Parallel RC is given to generally L2 (Although is not L1) & is given partial quantity of purchase if it matches its rate to L1. When total procurement is in large amount, it gives chance to more bidders to participate.

Substitute RC is given to L3 quoted price & he generally gets order for Risk Purchase(RP) when main or Parallel rate contract holder fails to deliver goods.

General Division of RC quantity as per their Estimated Amount is given below

Type of Rare Amount 0-5 lacs(Rs.) Amount 5-75 lacs(Rs.) Amount 75 lacs &
Main RC 100 % 70 % 60 %
Parallel RC 30 % 40 %
Substitute RC 100 % 100 % 100 %

For SSI unit, it would be as according to Gujarat Govt. /industries and mining dept/GR NO/SPO/102015/691093/CH/ dated on 03/06/2016

27. How would CST and VAT be differently evaluated in price comparison?

CST (Central Sales Tax) is paid to central Govt. while VAT (Value Added Tax) Paid to Gujarat Govt.

CST rate is added to quoted rate and then compared with other quoted rates while asVAT is not considered for bid evaluation.

28. Give me a link to sample tender document of GMSCL?

You may access the sample document by checking on following link

  • http://nrhm.gujarat.gov.in, National Health Mission : External website that opens in a new window
  • http://www.gujaratindia.com, Government of Gujarat : External website that opens in a new window
  • http://www.gswan.gov.in, GSWAN : External website that opens in a new window
  • http://gujhealth.gov.in/, Health and Family Welfare Department : External website that opens in a new window
  • http://india.gov.in, The National Portal of India : External website that opens in a new window
  • http://vibrantgujarat.com/, Vibrant Gujarat 2019 - The Global Business Hub : External website that opens in a new window
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